To find all the facts, whether it’s due diligence for mergers and acquisitions, capital raising or tendering, you’ll have to sort through tens, if not hundreds of thousands, of confidential documents. The correct information in the hands of the right people at the right moment can expedite the process of transactions and reduce the risk. This information is not always accessible and is often hidden behind unfriendly tools for sharing files that lack auditing capabilities as well as specific permission settings for documents and dynamic watermarks that are required for strategic business transactions.
Data room management software is a good alternative. It provides an approach that is top-down for organizing files. Users can easily organize documents into folders that are simple to navigate based on the type of information being shared or on the stage of project. Many providers will also offer the ability to find files using a variety of criteria including keywords, to optical character recognition (OCR).
Another important feature is the option to share and view documents in high-definition. This ensures that all participants are able to see the data clearly, regardless of the device they’re on. Typically, data room management software will also enable granular security settings for determining who is able to print, download and view documents within the virtual data space.
Some companies offer a customized plan based on the specifics of the transaction, while others offer tools for M&A diligence or specialize in certain industries. For instance, Firmex is a specialized platform used by financial and legal companies to handle complex processes like compliance as well as litigation and diligence.
