If you are responsible for managing a crucial legal case or a delicate business transaction, then you’ll be required to ensure that your information does not fall into the improper hands. That’s why a secure data room is vital.
A VDR provides enhanced security and control over documents by allowing users to browse through documents in a safe environment. This makes them perfect for M&A deals and other sensitive business ventures. The best VDRs also offer features that will help you ensure your data is secure even if the file is downloaded by an unauthorised user. Fence view and view-only mode prevent users from printing or downloading files. A reliable VDR offers an audit trail that tracks the activities of documents. This includes who saw what from where and when.
A VDR that is reliable will allow you to define the access rights at a high level. You can restrict access to viewing printing, printing, and PDF downloads that are secured according to the role of the user. It can also enable you to set expiration dates on paperwork and messages. It can also index docs and directories according to their content and automatically alert users to new activity in the data room.
A good VDR also comes with the ability to ask questions that allow you to share your concerns about a record in real-time with other users. This is especially useful during due diligence as it allows for a faster and more efficient communication between vendors and buyers. This will also help avoid embarrassing miscommunications and misunderstandings.
