It doesn’t matter whether your board has a portal for its board, or if you use paper to record your minutes, it is important that you take accurate and detailed notes. This will help keep the organization informed. It is important to know what information you should include and what not to.
If you want to document the votes of members, the minutes should only record votes in support or against the decision but not the names of the individuals who made the motion and voted for it. This safeguards the board from legal challenges down the line. This rule is not applicable to votes on executive pay or financial transactions that involve board members. In these situations names and justifications of those voting must be recorded.
Another important thing to include in the minutes of board meetings is any information that can help to clarify the board’s decision-making process. This could include comments from your organization’s lawyer https://boardroombox.com/ or the chairman but not their opinions or conclusions unless they are explicitly stated. Include any reports or presentations presented at the meeting. This allows your board to be aware of any relevant updates from different committees and offers insights for the entire team.
It is essential to keep in mind that minutes of board meetings are an objective and impartial record of the board’s decision-making process. You should avoid recording personal opinions, disagreements or disagreements, political discussions or even idle chat. Keep a focus on recording important decisions and facts, while maintaining an impartial tone, even there is tension within the room.
