Sharing important and sensitive documents is a huge part of the modern day business. Remote working is the norm now, and the ability to transfer files quickly and effortlessly is becoming essential for productivity. However, with cyber-attacks and data breaches on the rise, it’s becoming more important to improve how you handle sensitive information to avoid it from being stolen by a third party.
Personal information is sensitive, which includes like bank information or health records as well as information about addresses. Confidential information includes the company’s policies, innovation secrets, and future plans.
Security of sensitive documents is crucial regardless of whether you work in public or private sectors. Typically, these types of documents are sent via mail or by email, which are not always the most secure methods. Emails aren’t always encrypted and therefore, it is vulnerable to spammers and hackers. They can snoop on the message to gain access to sensitive and private information. The posting of files isn’t an extremely secure option as they are susceptible to being intercepted or lost during transport.
Utilize an online secure document transfer portal such as WeTransfer or Dropbox to secure your documents. This type of software offers encryption technology, which protects files both whilst they are being transferred and after they are received. It is also possible to monitor and audit your files, which means you can determine who accessed what file, and when it was downloaded or uploaded. This will help you stay in compliance with any regulations and prevent the penalties resulting from an incident of data breach.
